贵谤辞尘听Friday 18 September,听several听肠丑补苍驳别蝉听will be made to how trainers听诲别肠濒补谤e staff to attend听the racecourse using Racing Admin.听
These changes aim to improve and simplify the process听for trainers听by establishing听a听Declare Staff area听on Racing Admin, where听trainers听will be able to see听the听members of staff declared for each fixture, together with their:听听
- Health status (green / amber / red)听
- Online health screening questionnaire听status for that fixture (sent / completed / not sent)听
- Online health screening questionnaire听last听completed date (to help calculate a 7-day validity)听
贵谤辞尘听Friday 18 September,听stable听staff听must be declared using the听Declare Staff听section听on听Racing Admin. To听do this:听听
- Go to Racing Admin ()听听
- Select 鈥楾rainer鈥� from the menu bar听
- Select 鈥楧eclare Staff鈥�听
Your runners will be listed.听
- Click the large DECLARE STAFF button next to the fixture you are declaring staff for听
- Enter the estimated arrival time at the fixture听
- Select the staff members you wish to attend that fixture by ticking the box next to their name听
- Repeat for each fixture you have runners at.听听
To assist听trainers and your听teams with the new system, we have developed the following instructional guides,听which explain what you need to do to declare staff for a fixture:听听
- , which includes screenshots.听听
- 听听
- , which includes听audio instruction.听
In addition, please note that from听Friday 18 September:听
- Staff can be听declared听as soon as you have made听your declaration听to run, up until 1pm on the day of declaration.听听
- Health screening questionnaires听will be emailed directly to the member of staff declared to听attend听the fixture within 30 minutes of staff declarations (if less than 48 hours before the fixture). As ever, the questionnaire will be sent to the email address听that appears for the member of staff on the听Stable Employee Register.听
You will continue to receive a communication once runners are published, advising you of the requirement to declare staff, and a follow-up email after the 1pm declaration deadline confirming the staff you have selected to attend the fixture.听听
Please ensure that听every individual attendee听has a valid email address that is checked regularly and is up to date on the听Stable Employee Register.听If the email address for a staff member selected is already in use for another person, they will not appear on the Declare Staff area听and a health questionnaire will not be sent. The COVID Helpdesk will contact you to obtain a unique听email address for the staff member, they will then be added to the fixture and a health questionnaire sent.听听
If听you require additional personnel (such as horse transporters, specialist stalls handlers) to be on course that are not listed on your Stable Employee Register, please email听the Helpdesk听with their name, individual email address and role at the fixture.听 These attendees will not appear on your Declare Staff area.听
If听you make your staff declarations prior to runners being published and are subsequently eliminated, balloted out, or become a non-runner, please note it is your responsibility to make any adjustments to staff declarations as necessary听by the 1pm deadline.听
听Please note that changes to staff听after the 1pm deadline听will听only be听processed by the COVID Helpdesk听in emergency听situations.听
Raceday听protocol reminders听
The details above apply specifically to the staff declaration process. This forms part of the wider process for declaring horses to run and completing the necessary advance preparation prior to听raceday, which is summarised in this short听.听听
Everyone attending a听raceday听in Great Britain should also ensure they听have read and听understood听the full听听for behind closed doors racing, and follow the听three key听raceday听requirements set out by the BHA听Chief Medical Adviser, Dr Jerry Hill:听听
- Follow all the social distancing requirements, whether in the 鈥榞reen zone鈥� for participants or the owners鈥� area听
- Do not cross from one zone to another 鈥� this could lead to more people, including participants, being quarantined if there is a positive COVID-19 case听
- Inform the听BHA鈥檚 Medical Department听if you test positive for COVID-19. The team can offer advice for employers and liaise more effectively with public health authorities.听
Help and support听
If you have questions or encounter any difficulties with the Racing Admin system or the accompanying user guides,听please contact the BHA COVID Helpdesk:听
- Email:听[email protected]听听
- Phone: 0207 152 0110听(Calls to this number may be recorded for training and monitoring purposes)听听
